Full-cycle, High-Volume, Accounts Payable Specialist

• Full-Cycle Accounts Payable Processing: Extensive experience managing the complete accounts payable cycle, including high-volume invoice processing, purchase order matching, invoice approvals, payment processing, and vendor account maintenance across multiple industries.
• High-Volume Invoice Management: Processes roughly 100 vendor invoices daily while maintaining accuracy, handling both PO and non-PO invoices, performing three-way matching, batch processing, and resolving invoice exceptions.
• Vendor Management & Relations: Maintains vendor master files, establishes new vendors, obtains required tax documentation, manages vendor communications, resolves payment discrepancies, researches outstanding issues, and responds to vendor inquiries.
• Purchase Orders & Invoice Approvals: Creates and manages purchase orders, extends existing POs, coordinates with purchasing departments, verifies receipts, and secures management approvals for high-value and recurring expenditures.
• Payment Processing & Disbursements: Processes a wide variety of vendor payments, including domestic and international payments.
• Reconciliations & Financial Accuracy: Performs bank reconciliations, general ledger reconciliations, vendor statement reconciliations, credit card reconciliations, and accounts payable account balancing to ensure accurate financial records.
• Problem Resolution & Internal Collaboration: Partners with requesters, purchasing teams, managers, and vendors to resolve invoice holds, rejected invoices, payment discrepancies, approval issues, and aging items while maintaining efficient AP operations.
• ERP Systems & AP Technology: Experienced using Oracle, SAP, NetSuite, QuickBooks, and Concur, to manage accounts payable workflows, vendor records, approvals, payment processing, and financial reporting.
• Controls & Process Support: Supports strong financial controls through invoice validation, approval workflow management, AP mailbox administration, transaction coding, audit-ready documentation, and adherence to established accounting procedures.